COUNCIL AGENDA

October 16, 2023

6:00 PM, Council Chambers-111 E. Maple Ave.

Agendas are published late in the week for the following week's Council business meetings.  Changes made after the tentative agenda is published will be reflected in the latest version posted.


To view a Council meeting agenda, visit https://independence.novusagenda.com/agendapublic/, and select 'Most Recent Council Agenda'.

INVOCATION
Tim Allison, Chaplain and Bereavement Coordinator, Visiting Nurse Association.
THE PLEDGE OF ALLEGIANCE
ROLL CALL
CITIZEN REQUESTS
PROCLAMATIONS
A proclamation declaring Tuesday, October 24th, 2023 as World Polio Day in Independence, Missouri. 
Presented
CONSENT AGENDA
Reports and Recommendations of the City Manager
1.

Council action is requested to issue a purchase order for $146,733.00 to Shawnee Mission Ford, for a Ford F-600 Chassis with Reading service body for the Water Transmission & Distribution Division of the Municipal Service Department.

Approved
2.

Council action is requested to enter a three (3) year contract, with two, one year renewal terms with Envelopes and Forms, Inc., dba SureBill for Utility Bill Printing and Mailing Services for the Water Division of the Municipal Services Department. The City reserves the right to extend the contract under the same terms and conditions for additional one-year periods provided such extensions are mutually agreeable to the City and the contractor and if funds are available to support the continuation of the contract.

Approved
3.

Council action is requested to issue a purchase order in the amount of $118,550 to RubinBrown, LLP for the City’s audit services for the fiscal year 2023 audit.

Approved
4.Council action is requested to authorize the City Manager to issue a purchase order to Wiedenmann Inc. for an amount not to exceed $374,000, authorizing future minor change orders and/or time extensions not to exceed $37,400, to complete emergency repairs to failing culverts in the City as part of the Emergency Stormwater (No. 131802) and Emergency Transportation (No. 112203) projects.
Approved
5.

Council action is requested to issue a purchase order for $97,882 to TMS Inc, for a Lime Bin Replacement for the Water Production Division of the Municipal Services Department.

Approved
6.

Council action is requested to expend $500,000 to Arkansas Electric Coop, for Transmission & Distribution Transformers for the Transmission & Distribution Division of the Power & Light Department.

Approved
7.

Council action is requested to issue a purchase order to Shawnee Mission Ford in the amount of $131,768.00, for two (2) 2024 Ford F-550 4x4 Cab & Chassis trucks for the Power and Light Department.

Approved
Resolutions
23-782 A resolution appointing James Bradley Chance (Brad) as a member of the Public Utilities Advisory Board of the City of Independence, Missouri - Individual Appointment-Mayor Rory Rowland.
Res.No:          6963
23-784 A resolution appointing Danijela Nenadic-Book, Jeannae Segura Brown, Kalyn Parker, Cori Tharp and Cassy Pallo as a member of the Japanese Sister City Committee.
Res.No:          6964
23-785 A resolution approving the recommendations of the City Manager's Memorandum Re: Boards and Commissions Policies and Procedures Recommendations (This item addresses item 1.2.C in the 2023-24 Independence Action Plan).
Moved to November 13 Study Session
23-786 A resolution approving the recommendations of the City Manager's memorandum regarding the consolidation of City Boards and Commissions. (This item addresses item 1.2.A in the 2023-2024 Independence Action Plan).
Moved to November 13 Study Session
REGULAR AGENDA
Ordinances
23-090 2R An ordinance authorizing a contract with the Missouri Department of Health and Senior Services to provide financial assistance for the Maternal Child Health Services Grant Program for the period of October 1, 2023, through September 30, 2024; accepting funds for the period in the amount of $57,397.68; authorizing future change orders for additional funding and/or time extensions for the same project; and authorizing certain future appropriations.
Ord.No:          19493
23-091 2R An ordinance amending Section 11.12.004  "Emergency Powers of the Mayor" of the Independence City Code. (Requested by Councilmember Mike Steinmeyer).
Ord.No:          19494
23-092 2R An ordinance authorizing a contract with the Missouri Department of Health and Senior Services to provide financial assistance for the Local Public Health Agency Infrastructure Grant Program for the period of August 1, 2023, through November 30, 2027; accepting funds for the period in the amount of $333,687.00; authorizing future change orders for additional funding and/or time extensions for the same project; and authorizing certain future appropriations.
Ord.No:          19495
23-093 2R An ordinance approving the issuance of tax increment and special districts revenue bonds (HUB Drive Redevelopment Project), series 2023, in an aggregate principal amount not to exceed $16,000,000, by the Industrial Development Authority of the City of Independence, Missouri and authorizing certain other actions and documents in connection therewith.
Ord.No:          19496
First Reading(s)

23-094 1R An ordinance authorizing the acceptance of a grant award from the U.S. Department of Justice, Office of Justice Programs, in the amount of $400,000 for a Body-Worn Camera Policy and Implementation program for the Independence Police Department for the project period of October 1, 2023 through September 30, 2026. (This addresses Item 3.1.G, Update Public Safety Technology Systems, of the 2023 City of Independence Action Plan).

1R
23-095 1R An ordinance granting a utility and fiber easement to Tillman Infrastructure LLC a Delaware Limited Liability Company across part of the commonly known address of 14520 East 39th Street.
1R
23-096 1R An ordinance approving a rezoning from District C-2 (General Commercial) to District R-30/PUD (High-Density Residential/Planned Unit Development) and approving a Preliminary Development Plan for the property located northwest of Interstate 70 and Woods Chapel Road, in Independence, Missouri.
1R
23-097 1R An ordinance amending the City of Independence City Code by amending Chapter 17 "Municipal Services Regulations" making necessary updates, clarifying Right-Of-Way policy, and updating Floodplain policy.
1R

23-098 1R An ordinance adopting amendments to the Fiscal Year 2022- 2023 budget, which was approved by Ordinance No. 19340.

1R
23-099 1R An ordinance approving a rezoning from District C-2 (General Commercial) to District C-3 (Service Commercial) for the property at 1507 W. US Highway 24 in Independence, Missouri.
1R

23-100 1R An ordinance amending the Unified Development Ordinance, Chapter 14, of the Independence City Code pertaining to vehicle sale, gasoline and fuel sales, motor vehicle repair and car washes. (This addresses Item 4.2.e of the 2023 City of Independence Action Plan). 

1R
23-101 1R An ordinance approving a plan for an industrial development project; authorizing the City of Independence, Missouri to issue its Taxable Industrial Development Revenue bonds in a principal amount not to exceed $70,200,000; and authorizing and approving certain documents and actions in connection therewith.
1R
INFORMATION ONLY
1.Semi Annual Report of the Public Safety Tax Oversight Committee
2.Semi-Annual Report of the Streets Improvement Oversight Committee.
3.Semi-Annual Report of the Stormwater Oversight Committee.
4.Municipal Division Monthly Case Report September 2023.
5.Purchase order 24000631 in the amount of $418,606.00 was issued to Landmark Dodge for ten (10) Model Year 2023 Dodge Durango Pursuit Rated AWD vehicles for the Police Department. 
6.The City Council is expected to convene in an Executive Session at 5PM, Monday, October 16, 2023, at City Hall in Conference Room A (Third Floor), on matters related to Legal Actions, Real Estate, Personnel Actions and Personnel Records, as permitted by RSMo. Sec. 610.021(1), (2), (3), and (13).
7.Please Note:  In accordance with RSMo 610.021, the City Council may convene in an Executive Session during or after the meeting, in the Council Chambers and move to Conference Room D for the closed meeting, on matters of litigation, legal action, and/or attorney client communications, as permitted by Sec. 610.021(1), on matters of personnel, as permitted by Sec. 610.021(3) and personnel records, as permitted by 610.021(13), on matters of contracts, as permitted by 610.021(12), on matters of real estate, as permitted by 610.021(2) and/or matters of labor negotiations, as permitted by 610.021(9).
COUNCILMEMBER COMMENTS
ADJOURNMENT