COUNCIL AGENDA

April 15, 2024

6:00 PM, Council Chambers - 111 E. Maple Ave.

Agendas are published late in the week for the following week's Council business meetings.  Changes made after the tentative agenda is published will be reflected in the latest version posted.


To view a Council meeting agenda, visit https://independence.novusagenda.com/agendapublic/, and select 'Most Recent Council Agenda'.

INVOCATION
Sergio Quintero will give the invocation in Spanish
THE PLEDGE OF ALLEGIANCE
ROLL CALL
CITIZEN REQUESTS
CONSENT AGENDA
Reports and Recommendations of the City Manager
1.

Council action is requested to issue a purchase order for $675,000.00 with Spartan Fire LLC for a 1000-gallon 1750 GPM Pumper for the Fire Department.

 

Approved
2.

Council action is requested to issue a purchase order to Project Advocates, LLC in the amount of $847,534, authorizing future minor change orders and/or time extensions not to exceed $84,753.40 for Consulting Services for New and Replacement Fire Station Projects for the Fire Department.  

Approved
3.

Council action is requested on the change in ownership application received from Two Clams LLC dba Vivilore for a Restaurant Selling Intoxicating Liquor license for Vivilore located at 10815 E. Winner Rd.

Approved
4.

Council action is requested to issue a purchase order to WSKF, in the amount of $2,066,375, authorizing future minor change orders and/or time extensions not to exceed $206,637.50 for Design and Consulting Services for New and Replacement Fire Stations for the Fire Department.

Approved
5.Council action is requested to enter a contract with Metro Lutheran Ministry to administer the City’s HOME-ARP Allocation Plan for the Fiscal Year 2024-25.
Approved
6.

Council action to award a change order to Fletcher-Reinhardt PO #24000424 in the amount of $200,000 to cover the increasing prices for material for ongoing projects for the Power & Light Department.

Approved
7.

Council action is requested to increase expenditures $198,799 with Design Mechanical for HVAC maintenance and repairs for the Power & Light Department. The total amount of expenditures will increase to $322,029.

Approved
8.Council action is requested to authorize the City Manager to approve a construction contract for crackfilling with Pavement Management, LLC for an amount not to exceed $114,658.00 authorizing future minor change orders not to exceed $11,465.80 and/or time extensions for the 2024 Crackfilling Project as part of the Pavement Preventative Maintenance Operations Project (112201).
Approved
9.Council action is requested to authorize the City Manager to issue a Purchase Order to Orrick & Erskine, LLP for an amount not to exceed $60,000 authorizing future minor change orders not to exceed $6,000 for acquisition services as part of the Leslie to Crane and Hereford Stormwater Improvement Project (No. 132201).
Approved
10.Council action is requested to authorize the City Manger to approve a design contract with, and issue a purchase order to, Wilson & Company in the amount of $89,695.40, authorizing future minor change orders to to exceed $8,969.54 for engineering and design services as part of the Woodbury Storm Drainage Improvements Project (No. 132401). 
Approved
11.Council action is requested to enter a contract with Community Service League (CSL) to administer the City’s HOME-ARP Allocation Plan for the Fiscal Year 2024-25.
Approved
12.Council action is requested to authorize the City Manager to approve a construction contract with Superior Bowen Asphalt Co., LLC, for an amount not to exceed $1,912,928.21 authorizing future minor change orders not to exceed $191,292.89 and/or time extensions for the 2024 Overlay Project as part of the Pavement Preventative Maintenance Operations Project (No. 112201).
Approved
13.

Council action is requested to issue a purchase order to All Around Truck in the amount of $192,486.00, for a 2024 F-550 VersaLift VST-47-MHI.

Approved
14.Council action is requested to issue a purchase order to Olsson Studio in the amount of $81,000 for citizen engagement and community outreach related to a potential General Obligation bond issue.
Approved
Resolutions

24-718 A resolution establishing the opioid settlement advisory committee, stating the broad policy guidelines for use of said funds, and outlining the process by which funds will be dispersed. (Sponsored by Councilmember Bridget McCandless)

Moved to 5/20 Reg Mtg
24-719 A resolution directing the City Manager to allocate $276,832.66 in the Fiscal Year 2024-25 Budget from the City of Independence Opioid Settlement Fund to the Alternative Response for Community Health program. Requested by Councilmember Dan Hobart.
Res.No:          7001
REGULAR AGENDA
Public Hearing(s)
A public hearing for a Special Use Permit for a body art service at 10609 E. Winner Road.  New Information Only.
Hrg Held Passes 6-0
A. 24-023 2R An ordinance approving a Special Use Permit to operate a body art service at 10609 E. Winner Road, in Independence, Missouri.
Ord.No:          19537
A public hearing for a Special Use Permit for a body art service at 4516 S. Noland Road. New Information Only.
Hrg held Passes 6-0
A.  24-024 2R An ordinance approving a Special Use Permit to operate a body art service at 4516 S. Noland Road, in Independence, Missouri.
Ord.No:          19538
A public hearing for the amendment to the Unified Development Ordinance, Chapter 14, of the Independence City Code relating to automotive repair on Noland Road.  Full Public Hearing.
Hrg held Passes 6-0
A. 24-025 2R An ordinance amending the Unified Development Ordinance, Chapter 14, of the Independence City Code pertaining to auto repair.
Ord.No:          19539
A full public hearing is requested on the application received from IND Hotel Partners, LLC for a Hotel Selling Intoxicating Liquor license for Hilton Garden Inn that is located at 19677 E. Jackson Dr. Full Public Hearing.
Hrg held Passes 6-0

  1. Council action is requested on the application received from IND Hotel Partners, LLC for a Hotel Selling Intoxicating Liquor license for Hilton Garden Inn that is located at 19677 E. Jackson Dr.

Approved

A full public hearing is requested on the application received from Vitamin Cottage Natural Food Markets, Inc. for a Retail Selling of Intoxicating Liquor of all kinds in the original package for Natural Grocers that is located at 19019 E. 48th St. Full Public Hearing.

Hrg held Passes 6-0

  1. Council action is requested on the application received from Vitamin Cottage Natural Food Markets, Inc. for a Retail Selling of Intoxicating Liquor of all kinds in the original package for Natural Grocers that is located at 19019 E. 48th St.

Approved
Ordinances
24-019 2R An ordinance authorizing a contract with Jackson County, Missouri, to provide financial assistance for the COMBAT Substance Use Disorder Prevention and Violence Prevention Grant Program for the period of January 1, 2024, through December 31, 2024; accepting funds for the period in the amount of $90,000.00; authorizing future change orders for additional funding and/or time extensions for the same project; and authorizing certain future appropriations.
Ord.No:          19540
24-020 2R An ordinance approving the 2024-25 Annual Action Plan for the CDBG and HOME Programs, authorizing applications to the Department of Housing and Urban Development; authorizing execution of a written agreement and acceptance of CDBG and HOME Program funds; and making the necessary appropriations.
Ord.No:          19541
24-021 2R An ordinance authorizing the City Manager to execute a certain grant agreement with the Missouri Highways and Transportation Commission for the 23rd Street Sidewalk Project (Project No. 112110 / Federal Project No. TAP-3379(442).
Ord.No:          19542
24-022 2R An ordinance authorizing the City Manager to execute a certain grant agreement with the Missouri Highways and Transportation Commission for the Winner Road Complete Streets Project (Project No. 112403 / Federal Project No. STBG-3379(440). 
Ord.No:          19543
24-026 2R An ordinance finding, determining and declaring the necessity of acquiring general utility easements and temporary construction easements for the Leslie to Crane at Hereford Project (Project No. 132201); authorizing the negotiation and eminent domain proceedings if necessary; approving the plans and specifications for the project; authorizing the use of experts as needed; authorizing and directing the execution of documents and the payment of funds to property owners or others holding property rights, in conjunction with the project.
Ord.No:          19544
24-027 2R An ordinance calling for an election to amend the Charter of the City of Independence and providing for submission of the proposed Charter amendments to the qualified voters of the City of Independence for their approval at an election called and to be held on August 6, 2024.
2R

24-028 2R Council action is requested to issue a purchase order to Project Advocates, LLC in the amount of $857,096 for Consulting Services for the Justice Center Project for the Police Department and adopting amendments to the FY 2023-24 adopted budget which was approved by Ordinance No. 19453. 

2R

24-029 2R Council action is requested to issue a purchase order to Hoefer Welker, LLC, in the amount of $3,660,540, authorizing future minor change orders and/or time extensions not to exceed $366,054 for Design and Consulting Services for the Justice Center Project for the Police Department.

2R
INSTALLATION CEREMONY
1.

Invocation 


Pledge of Allegiance


Roll Call of the present City Council


Administration of Oaths of Office to the Councilmembers-elect


Roll Call of the new City Council


Mayor Pro Tem Election

First Reading(s)
1R An ordinance authorizing the acceptance of a contract with Jackson County, Missouri, which calls for Jackson County to provide funding in the amount of $225,000.00 to the City of Independence Police Department's Law Enforcement School-Based Initiative called S.T.E.P.  
1R
INFORMATION ONLY
1.Semi-Annual Report of the Independence Parks Commission
2.Semi-Annual Report of the Independence Tourism Commission 
3.The Semi-Annual Report of the Street Improvement Oversight Committee.
4.The Semi-Annual Report of the Storm Water Oversight Committee.
5.Semi Annual Report of the Public Safety Tax Oversight Committee
6.Emergency change order was issued for purchase order 24000977 Design Mechanical for upgrading three (3) Valent air handling units for the Health & Animal Services Department.
7.The certified results of the April 2, 2024 General Election for Districts 1, 2, 3 and 4 Independence City Councilmembers, have been received from the Jackson County Board of Election Commissions by the City  Clerk. 
8.

The Municipal Services Department is notifying Council of an agreement with the Mid-America Regional Council (MARC) for Independence’s participation in the Intergovernmental Agreement relating to disposal of Household Hazardous Waste (HHW). The Cost to the City is $136,958.30.

9.Please Note:  In accordance with RSMo 610.021, the City Council may convene in an Executive Session during or after the meeting, in the Council Chambers and move to Conference Room D for the closed meeting, on matters of litigation, legal action, and/or attorney client communications, as permitted by Sec. 610.021(1), on matters of personnel, as permitted by Sec. 610.021(3) and personnel records, as permitted by 610.021(13), on matters of contracts, as permitted by 610.021(12), on matters of real estate, as permitted by 610.021(2) and/or matters of labor negotiations, as permitted by 610.021(9).
COUNCILMEMBER COMMENTS
ADJOURNMENT